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Odessa hosts dozens of business, educational, cultural, scientific events: from specialized exhibitions to global international festivals and forums annually. It is rightfully considered one of the centers for the development of entrepreneurship and innovation in Ukraine.

This is not surprising: Odessa fits perfectly for such conferences. The city with warm climate, rich industrial potential, developed tourism infrastructure, an extensive accommodation base creates all conditions. So guests can focus on discussing and finding important professional solutions for them.

Conference Planning: Success Factors

It is necessary to understand clearly objectives and target audience before planning of any event. Maybe you decide to bring together the leading Internet marketing gurus in one time and space, invite business representatives to participate, or involve masters in creating game content in a brainstorming session. It is important to understand this because in the future the concept will be built precisely on your plans and expectations of the participants.

When the plan is ready, we proceed directly to the preparation:

Choose a date and place;

We prepare content, invite speakers, program;

We develop promotional materials, plan promotion;

We are looking for reliable contractors, conclude agreements;

We send newsletters;

We order souvenir products, print handouts;

We accept applications, arrange accommodation, transfer guests, etc.

As you can see, even before the conference enters its final stage, there is literally a titanic work on which the success of the whole plan depends. Therefore, it is more expedient if the organization of conferences in Odessa will be handled by a company that knows from within the business environment of the city, deserves the trust of contractors and the most suitable venues.

Agency Guidelines

Choosing the organizer, first of all pay attention to his experience and reputation. Ideally, if you can establish contact with former or regular customers of the company and get information about its activities first hand.

A portfolio will be a valuable assistant – its contents, projects, design, photographs from the scene will clearly demonstrate the level of specialists and their approach to business.

It should be understood that rarely when the agency’s main service conducts only conferences: Odessa is a great place for romantic wedding ceremonies, creative teambuildings, and children’s parties. Therefore, when choosing an organizer, focus mainly on professionalism. When they hear you, make concrete and clear proposals, observe cost transparency, deliver on promises on time – this is the best guarantee of cooperation.

Finally, an important litmus test of a conscientious partner is his contacts. A serious agency works only with real professionals (printing, catering, photo experts). And if they recommend a service that causes a lot of complaints, this is a reason to doubt the joint conduct of business.

In the field of professional interests of the Sweet Art Event Agency is the organization of educational, scientific and business events at various levels. Among them:

– training;

– seminar;

– conference;

– round table;

– master class and others.

Entrusting us with the development and preparation of the event, you get at your disposal real professionals in their field.

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